# Navigating the admin

Source: https://capacms.com/docs/editor/navigating

The sidebar, workspaces and folders, search, notifications and keyboard shortcuts.

The admin has three places to look: the sidebar on the left, the top bar, and the page itself. This page covers how to move around and how to arrange the sidebar for your team.

## The sidebar

![The sidebar expanded, with the main items, a team workspace with its folders, and the account row at the bottom](https://capacms.com/img/docs/admin-sidebar-light.webp)

| Item             | What is there                                                   | Who sees it                 |
| ---------------- | --------------------------------------------------------------- | --------------------------- |
| **Dashboard**    | Counts, recent updates, and what is scheduled.                  | Everyone                    |
| **Models**       | The project's content types.                                    | Everyone                    |
| **Content**      | Every entry, of every model.                                    | Everyone                    |
| **Publish**      | Entries with changes waiting to go live. The badge counts them. | People who can publish      |
| **Media**        | Images, videos and documents.                                   | Everyone                    |
| **Developers**   | Keys, the API explorers, request logs, the cache and webhooks.  | Everyone, with tabs by role |
| **Integrations** | Connected services, such as Shopify.                            | Admins and developers       |

Below the main items is your **workspace**: folders and shortcuts your team arranges. At the bottom is your account.

Collapse the sidebar with the arrow at its top, or press **⌘B** (**Ctrl+B** on Windows).

## Workspaces

A workspace is an arrangement of the sidebar: folders, and shortcuts to the models, entries and media folders you use most.

**Nothing in a workspace moves or changes your content.** Removing a folder or a shortcut never deletes an entry.

### Team and private

| Kind        | Who sees it                                                                        |
| ----------- | ---------------------------------------------------------------------------------- |
| **Team**    | Everyone in the project. Anyone who can edit can arrange it.                       |
| **Private** | Only you. Arrange it however you like. Nothing you do there moves for anyone else. |

Switch workspaces with the name at the top of the tree. An admin picks the project's **default** workspace, the one people see when they first arrive.

### Make a workspace

1. Open the workspace switcher and choose **New workspace**.
2. Give it a name, and choose **Team** or **Private**.
3. Pick a template: **Blank**, **Website** (Pages, Components, Settings and Media folders) or **Catalog** (Products, Collections and Assets).
4. Choose **Create**.

To rename it, change its icon or visibility, duplicate it or delete it, choose **Manage workspace…** in the switcher. Only the person who made a workspace, or an admin, can change it.

### Folders

* **Add a folder** with the **+** beside the workspace name. It arrives named "New folder", ready to rename.
* **Nest folders** with **New folder inside** in a folder's menu.
* **Rename** by double-clicking, or with **F2**.
* **Remove** a folder from its menu. What was inside moves up a level.

Clicking a folder opens and closes it.

### Shortcuts

Drag a row from **Content**, a model's entries or **Models** into the tree. Drop it on a folder to file it there, or on another shortcut to group both in a new folder.

Or select rows in a list and choose **Add to workspace** or **Group into folder** in the selection bar.

To show media folders, choose **Add media folders…** in a folder's menu and pick them.

In a team workspace, you can pin a model only if you can edit models. Anyone who can edit entries can pin entries.

## Search

Press **⌘K** (**Ctrl+K**), or choose **Search** in the top bar. Type to search models, entries, saved queries, people and media at once. Results are grouped by kind.

![The search palette open over the Content page, with results grouped under Models and Entries](https://capacms.com/img/docs/search-palette-light.webp)

For more control, choose **Search everything with filters** at the bottom. The search page filters by type, model, category, folder and date, and sorts by relevance or date.

## Notifications

The bell in the top bar shows what happened in the last 7 days:

* **Needs attention**: a scheduled publish that failed, with **Retry**.
* **Activity**: entries and batches published, and invitations waiting.
* **What's new**: the latest change to Capa itself.

Items are marked read after the menu has been open for a moment. **Mark all read** clears them at once.

## Your account

Open the account menu at the bottom of the sidebar for:

* **Profile**: your name and picture.
* **Settings**: the project's settings.
* **What's new**: every recent change to Capa.
* **Theme**: Light, Dark or System.
* **Keyboard shortcuts** and **Log out**.

## Keyboard shortcuts

| Keys                | Does                                                         |
| ------------------- | ------------------------------------------------------------ |
| **⌘K** / **Ctrl+K** | Open search                                                  |
| **⌘B** / **Ctrl+B** | Collapse or expand the sidebar                               |
| **Esc**             | Close the open panel, or clear a selection                   |
| **⌘.** / **Ctrl+.** | Edit the fields of the entry's model. Admins and developers. |
| **Space**           | Select the focused row in a list                             |
| **↑ ↓ ← →**         | Move through the workspace tree                              |
| **⌘↑** / **⌘↓**     | Move a tree row up or down                                   |
| **F2**              | Rename the focused folder                                    |
| **← →**, **+ −**    | In the media viewer: previous and next file, zoom            |

There is no save shortcut. Use **Save draft** in the top bar.

## On a phone

The sidebar becomes a tab bar along the bottom: **Dashboard**, **Content**, **Models**, **Media** and **Account**. **Account** holds the project switcher, your workspace, **Publish**, **Developers**, settings and the theme.

You can read your workspace on a phone. Arrange it on a computer.